• Rainbow Health Ontario hosts Canada’s largest LGBTQ health conference. Held every two years, the next conference is in London, Ontario from March 9th to 11th, 2016.

    The conference is remarkable for its size, scope, and the diversity of programming. All RHO conferences are well attended and outstanding in content, organization, learning opportunities and inclusive atmosphere.

    Read our Frequently Asked Questions below.

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FAQ

  • When is the conference?

    The RHO 2016 Conference registration desk opens in the afternoon of Monday, March 7. Conference activities begin with optional pre-conference Learning Institutes on Tuesday, March 8. The main conference then runs for three days starting on Wednesday, March 9 and ending on Friday, March 11 at approximately 3:00 pm.

    Where does the conference take place?

    The RHO 2016 Conference will be held at the London Convention Centre located at 300 York Street in London, Ontario. Delegates must make and pay for their own travel and hotel arrangements.

    What accommodations are available?

    The Conference has reserved a block of rooms at the Hilton London Ontario hotel for Rainbow Health Ontario 2016 Conference delegates at a preferred rate of $119.00 per room per night, based on single or double occupancy, plus applicable provincial/local taxes (13%). The Hotel is connected to the Convention Centre by an indoor walkway. Guestrooms for Rainbow Health Ontario Conference delegates include complimentary high-speed Internet access (wireless or hardwired). Room reservations are available from March 6 to March 12, 2016 at this special conference rate, and must be made prior to February 15, 2016 to receive the preferred rate. Room reservations can be made starting in May 2015.

    Who can attend the conference?

    The RHO 2016 Conference is open to anyone interested in LGBT health issues. We welcome health and social service providers, nurse practitioners, doctors, nurses, researchers, policy makers and community activists.

    How can I register for the conference?

    The easiest way to register is online. Online registration begins in October when the full conference program will be available. Until then, pre-registration by mail or fax will be available. Early bird registration provides a discount and ends on Friday, February 5, 2016.

    What are the registration fees?

    The full conference registration fee is $400 until Friday, February 5, 2016 and $475 after that. The full conference plus the Learning Institute registration fee is $500 until Friday, February 5, 2016 and $575 after that. Please note that 13% HST will be added to all conference registration fees.

    Which parts of the conference will be available in French

    All plenary sessions and one workshop in each timeslot will be offered with simultaneous translation. Plenaries and workshops may be delivered in French or English. RHO encourages Francophones to submit proposals for workshops, research sound bytes etc. and to attend the conference. This content is available in French on the French side of this website.

    Can I register for the Learning Institute only?

    Yes, registration is available for the Learning Institute only at a cost of $250 per person until Friday, February 5, 2016, and $325 after that.

    Is there a Presenter registration fee?

    Yes. Confirmed presenters can register for the full conference at a special rate of $350 per person, the full conference and Learning Institute for $450, or day-of your presentation for $200.

    Can I register for a single day?

    Yes. Registration is available at a cost of $250 per person until Friday, February 5, 2016, and $325 after that.

    Is there a student rate?

    Yes, student rates apply to full-time university and college students only. Proof of student status must be sent with your registration to receive the reduced student rate of $300 for the full Conference (until Friday, February 5, 2016 and $350 after that) and $175 for a one-day registration (until Friday, February 5, 2016 and $225 after that); and Learning Institute and Full Conference – $375 until Friday, February 5, 2016 and $425 after that.

    What does the conference registration fee include?

    The full conference registration fee includes access to all conference sessions, the exhibit hall, poster presentations, conference materials, Welcome Reception Tuesday evening, Exclusive Film Screening and Reception Wednesday evening, breakfast and lunch on Wednesday, Thursday and Friday, and all refreshment breaks. Single-day registration fees include access to conference sessions and the exhibit hall, materials, breakfast, lunch and refreshment breaks on that day only.

    What does the Learning Institute registration fee include?

    The Learning Institute registration fee includes a full day of learning, learning materials, lunch and refreshment breaks on Tuesday, March 8 only.

    What does the Learning Institute registration fee include?

    The Learning Institute registration fee includes a full day of learning, learning materials, lunch and refreshment breaks on Tuesday, March 8 only.

    Can I register now and pay later?

    Yes, payment by cheque can follow your online or fax registration. Please make cheques payable to “Rainbow Health Ontario/Sherbourne Health Centre” in Canadian funds. Payment must be received by February 5, 2016 to be eligible for the early bird rate. Registration is not confirmed unless accompanied by the appropriate fee.

    Is there any financial assistance available?

    Yes. A limited amount of funding assistance is available by applying to the Conference Access Fund. Access funds may be used to cover conference registration fees and in some cases, travel and accommodation. Please contact the Conference Planners, Rachel Gillooly & Associates by phone, at 705.454.8107, or email rachelandassoc@xplornet.com for application forms. Applications may be submitted starting in October 2015 – the deadline for applications is Friday January 29, 2016.

    Can I share the conference registration with another colleague from my workplace?

    No. The RHO 2016 Conference is designed to be a continuous learning experience that will allow participants to maximize their learning and networking opportunities.

    Can I transfer my conference registration to another colleague if I am unable to attend?

    Yes. Participant substitutions are welcome and must be made in advance in writing to the Conference Planners, Rachel Gillooly & Associates at rachelandassoc@xplornet.com with the names of both the original and substitute registrant. Substitutions must be made by Friday, February 26, 2016. Please note that any change or cancellation of travel or hotel reservations is the exclusive responsibility of the registrant.

  • What is the cancellation policy?

    All cancellations must be received in writing no later than 11:59 pm Eastern Time on Friday, February 5, 2016. There is a $75 processing fee for all cancellations. Advance registrations cancelled after February 5, 2016 will not be refunded for any reason. Likewise, those who register but do not attend will not receive a refund.

    How can I become a presenter for the conference?

    The call for proposals opens in February and closes on May 31st, 2015 at 5:00 pm Eastern Time. You can make your conference submission online by clicking here. Proposals can be made in French or English.

    If I am presenting at the conference, do I need to register?

    Yes. Confirmed presenters are encouraged to attend and participate in the full conference but are required to cover their own travel and accommodation expenses, and to register and pay the presenter’s special conference registration fee of $350, or if unable to attend the entire conference, the day-of presentation registration fee of $200.

    How can I become a sponsor or an exhibitor at the conference?

    There are sponsorship, exhibition and advertising opportunities available at the RHO 2016 Conference. Please visit here for more information or contact Anna Travers directly at atravers@rainbowhealthontario.ca.

    What networking opportunities are available at the conference?

    Both formal and informal opportunities to network will be available at the Conference.

    • There will be a bulletin board available for people to organize their own informal get-togethers and to leave comments and messages.
    • There will be a general table available for participants to exchange key program materials.
    Where can I find the conference schedule and session descriptions?

    We are gathering submissions for the conference program and finalizing speakers. The complete conference program will be available on the website by the beginning of October 2015, so please check for updates.

    I’m planning my travel arrangements. When should I plan on arriving and departing?

    Conference activities will begin with optional Learning Institutes on Tuesday, March 8. The full conference begins on Wednesday, March 9 at 8:00 am. Conference activities will end at approximately 3:00 pm on Friday, March 11.

    What is the attire for the conference?

    Casual, comfortable attire is recommended for presenters and participants. You may wish to bring a light jacket or sweater for varying temperatures in the Convention Centre. Casual business attire is also acceptable, but not necessary.

    Is the London Convention Centre and Hilton London Hotel accessible?

    Yes. All conference spaces at the London Convention Centre are wheelchair accessible, as are a number of guest rooms (please be specific when making your hotel reservation).

    Will the conference provide ASL?

    Yes. Sign Language Interpretation (ASL) will be available on request. However, if you do not request this service using the online conference registration system before Friday, January 29, 2016, we cannot guarantee it will be provided. Should you request this service, and be unable to attend the conference, you must notify us before Friday, February 12, 2016 so that we can cancel the ASL interpreters and avoid unnecessary costs.

    Will the conference provide Assistive Listening Systems?

    Yes. These systems will be available on request, via hearing aids, headsets or other devices and may include infrared, loop and FM systems. Portable systems may also be available.

    Will the conference provide large print materials?

    Yes. Large print (18 pt or larger text) conference program guide and Conference-at-a-Glance will be provided. However, you must request this service using the online conference registration system before Friday, February 12, 2016 so that materials can be prepared.

    Will washrooms be gender inclusive?

    Yes. All washrooms at the London Convention Centre will be gender inclusive.

    Is the conference fully bilingual?

    No. All plenaries and one workshop in each flight of concurrent sessions will provide simultaneous translation. Plenaries and workshops may be delivered in French or English.

    Will you be able to accommodate my special diet?

    Yes. Conference participants will be able to indicate special diet requests on the online registration form. You will then be provided information about the specifics of your request when you check in at the conference registration desk.

    How can I ask for more information?

Accessibility

Is the London Convention Centre and Hilton London Hotel accessible?

Yes. All conference spaces at the London Convention Centre are wheelchair accessible, as are a number of guest rooms (please be specific when making your hotel reservation).

Will the conference provide ASL?

Yes. Sign Language Interpretation (ASL) will be available on request. However, if you do not request this service using the online conference registration system before Friday, January 29, 2016, we cannot guarantee it will be provided. Should you request this service, and be unable to attend the conference, you must notify us before Friday, February 12, 2016 so that we can cancel the ASL interpreters and avoid unnecessary costs.

Will the conference provide Assistive Listening Systems?

Yes. These systems will be available on request, via hearing aids, headsets or other devices and may include infrared, loop and FM systems. Portable systems may also be available.

Will the conference provide large print materials?

Yes. Large print (18 pt or larger text) conference program guide and Conference-at-a-Glance will be provided. However, you must request this service using the online conference registration system before Friday, February 12, 2016 so that materials can be prepared.

Will washrooms be gender inclusive?

Yes. All washrooms at the London Convention Centre will be gender inclusive.

Is the conference fully bilingual?

No. All plenaries and one workshop in each flight of concurrent sessions will provide simultaneous translation. Plenaries and workshops may be delivered in French or English.

Will you be able to accommodate my special diet?

Yes. Conference participants will be able to indicate special diet requests on the online registration form. You will then be provided information about the specifics of your request when you check in at the conference registration desk.

How can I ask for more information?

Please contact: rachelandassoc@xplornet.com

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