Note: when updating information on your passport,[1] you must submit a completely new passport application.  Even if you have a valid passport, the renewal form is not sufficient.

To update your name or sex designation on Canadian passport, you will need:

  • The Adult General Passport Application (PPTC 153) completed and signed. As part of your General Passport Application, you will also need:
    1. A guarantor’s signature (signature of a Canadian passport holder who has known you for at least 2 years who will vouch for your identity)
    2. Two (2) passport photos, one of which must be signed on the back by your guarantor
    3. Proof of Canadian citizenship: either your certificate of birth in Canada or your certificate of Canadian citizenship. You must send the original; it will be returned to you.
    4. Documents or photocopies of documents to support identity, which cannot be the same as the document used for Proof of Canadian Citizenship.*
    5. Your previous passport, if still valid
    6. The appropriate fee, depending if you are applying from within Canada and if you are applying for a 5-year or 10-year validity passport.
  • Your Canadian birth certificate or Canadian citizenship certificate with updated name and/or sex marker
    • If your citizenship document does not have the same sex marker as the one you are requesting, you will also need to include:[2]
      • a legal document issued by a Canadian province or territory (or equivalent abroad) indicating a change of sex and supporting ID indicating a change of sex designation, OR
      • A court order and supporting identity documentation, both indicating a change of sex designation, OR

 

What documents do I need to update my SIN card?

To change the name and/or sex designation on your SIN record, you will need the following primary documentation (photocopies not accepted):

If you are a Canadian citizen

  • Your birth certificate; or
  • Certificate of Canadian citizenship;

If you are a registered Indian

  • Your birth certificate (Canadian or foreign) and your certificate of Indian status, should you want this information recorded in your SIN file

If you are a permanent resident

  • Your permanent resident card; or
  • Confirmation of permanent residence, visa counterfoil, and foreign passport or travel document; or
  • Confirmation of permanent residence and foreign passport for visa-exempt countries; or
  • Record of landing issued before June 28, 2002; or
  • Verification of landing; or
  • Status verification

 

If you are a temporary resident

  • Work permit; or
  • Study permit and contract of employment; or
  • Visitor record indicating you are authorized to work in Canada; or
  • Diplomatic identity card and note of permission of employment

 

You will also need supporting documentation showing your name/sex marker has changed.

If you want to replace your SIN card, there is a $10 fee.

 

WHAT CAN I USE AS ‘SUPPORTING IDENTITY DOCUMENTS’?

PASSPORT
Supporting identity documents can be any number of government-issued documents which cumulatively show your name, sex, date of birth, signature, and photo. Examples of identification which can be used as supporting identity documents include:[3]

  • military ID
  • driver’s license that is issued by a province or territory or the equivalent abroad
  • Certificate of Indian Status
  • Canadian passport
  • foreign passport that meets the requirements
  • non-driver’s license issued by a province or territory
  • ID card issued by the federal, provincial or territorial government
  • employee identification issued by the federal, provincial or territorial government

SIN CARD[4]
A supporting document is a legal document indicating the name you currently use. It is required if the name on your primary document is different.

In addition to your primary document, you will need to provide an original of one of the following:

  • certificate of marriage, record of solemnization of marriage or marriage statement (or a similarly titled document, depending on the issuing authority) to support your family name after marriage. (Note: This does not apply to Quebec residents married after April 1, 1981)
  • divorce decree, certificate of divorce or decree absolute issued in accordance with a Canadian court for the dissolution of a marriage to support the family name requested on the SIN record when it does not appear on the primary document.
  • legal change of name certificate or court order document issued in accordance with provincial name change legislation.
  • adoption order certified by a Canadian court (applies to adoptions in Canada only).
  • notarial certificate, also called notarial adoption certificate, issued by the country of origin of a child adopted abroad and used by the adoptive parents to have the SIN issued in the adopted child’s Canadian name.
  • Request to Amend Record of Landing issued by Immigration, Refugees and Citizenship Canada and used to amend a Record of Landing or a Confirmation of Permanent Residence document.

Please note that if any of your documents are not in French or English, you must also submit:

  • an English or French translation of the document; and
  • an attestation or affidavit written and signed by the translator.

If the document has been translated by a certified translator, you must submit an attestation. The attestation is a document stating that the translation is a true and accurate version of the original text. (A certified translator is a member of a provincial or territorial organization of translators and interpreters.)

If the document has been translated by a translator who is not certified, you must submit an affidavit. The affidavit is a document stating that the translation is a true and accurate version of the original text. The translator must sign the affidavit before a commissioner for oaths or a commissioner for taking affidavits. (A commissioner for oaths or a commissioner for taking affidavits is appointed by a province or territory.)

 

CAN I APPLY FOR ‘X’ GENDER/SEX MARKER, OR CAN I LEAVE MY SEX MARKER BLANK?

PASSPORT

In order to comply with international aviation statutes (the International Civil Aviation Organization), you are required to have a sex designation, so your passport cannot have a blank sex marker.

You are not yet able to mark your sex as ‘X’ on Canadian passports or travel documents. However, you can request an observation be added to your passport that says your sex should be X. For e-mail updates on this process, you can sign up here: http://www.cic.gc.ca/english/department/media/x-unspecified/sign-up.asp

To request an observation on your passport you will need to fill out form PPT 633, Request for a travel document with an X.

SIN CARD

 

NOTE ABOUT TRAVELLING WITH AN ‘X” PASSPORT:

The Government of Canada cannot guarantee entry or transit by border control authorities of another country. Choose the sex that you feel would make it easier to travel.

It is your responsibility to check with the Embassy, High Commission or Consulate of all the countries that you intend to visit or transit through to enquire about entry requirements that may affect bearers of a travel document with an “X” designation. Additional information is available at Lesbian, gay, bisexual, transgender, queer and two-spirit Canadians abroad.

When booking your travel or applying for immigration documents such as visas, use the same sex as printed on the bio page (page 2) of your travel document. This will help avoid delays and problems at borders entries and airline check-ins.[5]

 

FEES & NOTE ON PAYMENT:[6]

If you are applying from within Canada, and the passport is to be delivered to you in Canada:

  • Passport valid for 5 (five) years will cost $120 CAD (Canadian dollars)
  • Passport valid for 10 (ten) years will cost $160 CAD (Canadian dollars)

If you are applying from the United States of America, or the passport needs to be delivered to you in the United States:

  • Passport valid for 5 (five) years will cost $190 CAD (Canadian dollars)
  • Passport valid for 10 (ten) years will cost $260 CAD (Canadian dollars).

If you are submitting your passport application in person, you can pay your fee by:

  • debit card (Interac), Visa Debit, Virtual Visa Debit or other prepaid cards (Via, Mastercard, American Express)
  • credit card and prepaid card (embossed only)
  • certified cheque or money order (from a post office or from the bank) in the exact amount, payable to the Receiver General of Canada.

Prepaid Debit cards are not an acceptable method of payment.

If you are submitting your passport application by mail, you can pay your fee by:

  • credit card and prepaid card (embossed only). There is a section of the form for you to provide your credit card information.
  • Certified cheque or money order (from a post office for from the bank) in the exact amount, payable to the Receiver General of Canada.

https://www.canada.ca/en/immigration-refugees-citizenship/services/canadian-passports/new-adult-passport/apply.html

 

WHAT DO I DO WITH THE DOCUMENTS?

You can apply for a new passport in person at a ServiceCanada centre or by mail.

If you are applying by mail:

The government recommends you to use a certified courier or traceable mail service to reduce the delivery time of your application and help protect your documents.

If you use regular mail, address your envelope like this:

[1] Immigration, Refugees, and Citizenship Canada. “Name changes – Passports and travel documents.” Government of Canada. Last updated 17 May 2018. Retrieved 7 December 2018. https://www.canada.ca/en/immigration-refugees-citizenship/services/canadian-passports/change-name.html

[2] Immigration, Refugees, and Citizenship Canada. “Change the sex on your passport or travel document.” Government of Canada. Last updated 31 August 2018. Retrieved 7 December 2018. https://www.canada.ca/en/immigration-refugees-citizenship/services/canadian-passports/change-sex.html

[3] Immigration, Refugees, and Citizenship Canada. “Documents to support your identity – adult passport applications.” Government of Canada. Last updated 28 July 2017. Retreived 7 December 2018. https://www.canada.ca/en/immigration-refugees-citizenship/services/canadian-passports/new-adult-passport/identity-documents.html

[4] Employment and Social Development Canada. “Social Insurance Number – What you need before you apply.” Government of Canada. Last updated 05 September 2018. Retrieved 7 December 2018. https://www.canada.ca/en/employment-social-development/services/sin/before-applying.html

[5] Immigration, Refugees, and Citizenship Canada. “Change the sex on your passport or travel document.”

[6] PPTC 153 – Adult General Passport Application, p. 4.